With less than a month left of 2017, us Type A personalities are already skipping ahead and getting into 2018 planning mode. It’s the perfect time to reflect on your upcoming events, and start planning on the logistics needed to host a memorable special occasion. If you are organizing a conference in 2018, we have put together a list of event tips you should consider below.
After you have set your conference goals, firmed your budget and secured your ideal location *cough Liuna Station cough*. You will want to send your save the date as soon as possible, and firm up a committee of hard-working individuals to help you along the way. Continue reading below for additional event tips to consider when planning your convention in the New Year.
Do your research when reviewing speakers or presenters. Be open minded and ensure the individual aligns with your values and brand. Discuss with your boss and or board as a team who could be the best addition to your convention, and reach out as soon as possible to secure availability.
Raise awareness strategically. Utilize every avenue you can to promote your 2018 conference. Optimize your social media channels, email contacts, and even create a good old fashion mail out. Marketing the conference strategically will get your name and information in front of many prospective attendees. Keep in mind to stay on brand with your marketing initiatives. If you need inspiration in creating an interactive designed-forward conference, check out BizzBash slideshow.
Stay organized keep all your ducks in a row when organizing registration, and keep track of all the registrants special needs which will help you as the conference unfolds. One way to do this is setting realistic deadlines for potential attendees to register by so you can plan accordingly. Ensure you have a reliable system in place to track attendance, collect payments and track dietary restrictions.
Be flexible – remember you can’t plan for everything! Successful event planners know that things can change in a matter of seconds. Keep your forms of communication open with your team and venue representatives. We take pride at Liuna Station in working hard with our clients to ensure that each event runs smoothly when things don’t go according to plan. Being flexible and having a clear form of communication with everyone involved will benefit you as changes may occur while your convention is happening.
Stay informed at every stage of your event. Schedule regular meetings with your team members, especially leading up to your convention. Doing so will ensure everyone is on the same page, and eliminate any confusion that can occur. During the conference, make sure you wander around and see how all your hard work is panning out. Staying informed and organized will make your guests and client feel confident.
We hope you consider the above event planning tips for your upcoming 2018 conference.
By the way, in case we didn’t mention, we would love to host your 2018 conference! Get in touch today to book a site visit!
Stay tuned for weekly blog updates and make sure to connect with Liuna Station on Instagram and Facebook as we deliver fresh, new content to inspire, excite and assist as you plan your dream event. While you’re at it, head over to Liuna Gardens blog to check out event tips when planning your 2018 gala events.
From all of us at Liuna Station, thank you for following along!